ZMUni Compliance Centre has recently assisted multiple Chinese cosmetic companies in successfully completing regulatory notifications for the export of cosmetics to the European Union, the United States, Vietnam, Singapore, Malaysia, and other markets.
The product categories cover a diverse range of cosmetics, such as skincare items with moisturizing, cleansing, anti-aging, and brightening functions, as well as makeup and hair care products.
*CNH (Cosmetic Notification Holder): The CNH must be a company or legal entity registered in Malaysia, with a permanent business address and registration with the Companies Commission of Malaysia (SSM). Additionally, its Memorandum and Articles of Association must explicitly state activities related to health and/or cosmetics.
*Product Notification: Valid for a period of 2 years.
Source: Cosmetic Notification Note issued by Malaysia's NPRA.
Source: Malaysia's QUEST3+ Drug and Cosmetic Registration System (notifications shown were submitted with the assistance of ZMUni).
*Vietnam RP: Refers to the organization responsible for placing the cosmetic product on the market, typically a local manufacturer or importer based in Vietnam.
*Product Notification: Valid for a period of 5 years.
Source: Template for Notification of Cosmetic Notification issued by the Drug Administration of Vietnam (DAV)
Source: Screenshot the DAV (notifications shown were submitted with the assistance of ZMUni).
*Singapore RP: Must be a company registered with the Accounting and Corporate Regulatory Authority (ACRA) of Singapore, typically a cosmetic manufacturer, importer, distributor, or retailer.
*Product Notification: Valid for one year.
Source: Acknowledgement of Notification issued by the Health Sciences Authority of Singapore (HSA)
Source: Screenshot from the HSA (notifications shown were submitted with the assistance of ZMUni).
*Responsible Person (RP): The manufacturer, packer, or distributor of a cosmetic product whose name appears on the product label, as defined under MoCRA.
*U.S. Agent: A person or business entity that resides or maintains a physical place of business in the United States and is authorized to act on behalf of a foreign facility.
*Facility Registration: Must be renewed every two years, or updated promptly if any submitted information changes.
*Product Listing: Must be updated annually, or sooner if there are any changes to the product information.
Source: Screenshot from the FDA(product listings shown were submitted with the assistance of ZMUni).
*Note: The United States currently does not issue official certificates or provide a public database for cosmetic facility registrations or product listings.
Product Notification Procedure:
*EU RP: Must be an entity established within the EU, typically the cosmetic product’s manufacturer, importer, distributor, or an authorized representative.
*Product Notification: No expiration period; however, any changes to the product information require a new notification.
Source: CPNP Notification Form from the European Commission
Source: Screenshot form EC's CPNP (notifications shown were submitted with the assistance of ZMUni).
*Note: The EU does not offer a public database for cosmetic product notifications or manufacturer registrations. Information submitted via the CPNP is only accessible to authorities, poison centres, and Responsible Persons.
At ZMUni Compliance Centre, we offer comprehensive, one-stop compliance solutions for cosmetic ingredients, finished products, and customs clearance services—both in China and globally.
Our global compliance services include:
Regulatory submissions & product notifications
Compilation of Product Information Files (PIF)
Safety evaluation of cosmetic products
Compliance review for formulations and packaging
Liaison with local agents or Responsible Persons
Customized training on cosmetics regulations
Our global service coverage:
North America: United States, Canada
Europe: European Union, United Kingdom
Asia-Pacific: ASEAN countries, Japan, South Korea, Hong Kong SAR, Macau SAR, and Taiwan, China
Other Regions: Russia (Eurasian Economic Union), Australia
If you need assistance, feel free to contact us at info@zmuni.com.
